Privacy Policy

The Voice Hub – Privacy Policy and Consent Form

Effective Date: November 2025

1. Who We Are:

The Voice Hub is an after-school singing club for primary school children, run by Sophie Studd. We are committed to protecting the privacy and security of all personal information we collect.

Contact: info@thevoicehubclub.co.uk

2. What Information we collect:

- Child’s name, age, and school year

- Parent/guardian name, phone number, and email

- Emergency contact details

- Relevant medical or allergy information

- Attendance records

- Photos or videos (only with written consent)

- Walking home alone permissions

3. Why We Collect This Information:

To communicate with parents, ensure children’s safety, manage sessions and attendance, record finished videos of songs and promote the club (with consent).

4. Lawful Basis for Processing:

We rely on legitimate interest (to run sessions) and consent (for photos and communications). You may withdraw consent at any time.

5. How We Store and Protect Your Data:

All data is stored securely on password-protected systems or locked files, accessible only to authorised staff.

6. How Long We Keep Information:

Information is kept until your child leaves the club, then securely deleted or destroyed.

7. Sharing Information:

We do not share data unless required by law or necessary for child safety (e.g. school staff, emergency services).

8. Your Rights:

You may access, correct, delete, or withdraw consent for your data at any time by contacting us.

9. Updates

We may occasionally update this policy; the latest version will be available upon request or on our website.